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Time Tracking

Track employee work hours with clock in/out functionality, CSV export, and labor cost tracking.

GreenPOS has two related pages for time tracking:

PageSidebar LocationWho Uses It
Time TrackingTeam > Time TrackingAll employees (clock in/out for yourself)
Employee ManagementTeam > Employee ManagementManagers (view and edit all employee hours)

Employee Clock In/Out​

Navigate to Team > Time Tracking in the sidebar.

Clocking In​

  1. Click Clock In.
  2. Your shift starts and a timer begins counting.

Clocking Out​

  1. Click Clock Out.
  2. Your shift is recorded with the clock in and clock out times.

Auto Clock-In from Register​

If your store has Auto-clock from register enabled (in Store Settings > Team Management), opening a register will automatically clock you in, and closing the register will clock you out. These records are marked with a "register" source badge.

Clock-In Reminders​

Toggle Remind me to clock in to receive a reminder when you navigate to GreenPOS without having clocked in.

Viewing Your Hours​

Your time records are displayed below, showing:

  • Date and clock in time
  • Clock out time
  • Hours worked
  • Notes (if any)

Use the period selector to view records for 7, 14, 30, or 90 days, or a custom date range.

info

Employees can view their own time records but cannot edit them. Only managers can edit time records.

Manager View: Employee Management​

Navigate to Team > Employee Management in the sidebar.

Managers see all employees grouped by role (Manager, Assistant Manager, Budtender, Admin, Accountant), with time records for each.

For Each Employee​

  • Name and username
  • Total hours for the selected period
  • Number of time entries
  • Each time record shows: clock in date/time, clock out time, hours worked, notes, and an "Edited" indicator if the record was modified

Managing Time Records​

Add a time record:

  1. Click Add Time Record.
  2. Select the employee.
  3. Enter clock in and clock out times.
  4. Add optional notes.
  5. Save.

Edit a time record:

  1. Click on an existing time record.
  2. Modify the clock in/out times or notes.
  3. Enter a reason for the edit (required) — this creates an audit trail.
  4. Save. The record will show an "Edited" indicator.

Delete a time record: Click delete on a record to remove it.

Exporting Time Records​

Click Export CSV to download all time records for the selected period. The CSV includes:

  • Employee name, role, date, clock in/out times
  • Hours worked, break minutes, hourly rate, total pay
  • Edit reasons and notes

This is useful for payroll processing and record-keeping.

Period Selection​

Choose the time range to view:

  • 7 days
  • 14 days
  • 30 days
  • 90 days
  • Custom date range (calendar picker)

Tips​

  • Clock in every shift — Consistent time tracking makes payroll accurate.
  • Review weekly — Managers should review time records each week to catch errors early.
  • Always provide an edit reason — When modifying a time record, the system requires a reason for the audit trail.
  • Export for payroll — Use the CSV export to share time data with your payroll provider.

Next Steps​