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Receiving Inventory

Receive incoming transfers from vendors and other facilities into your GreenPOS inventory.

GreenPOS has two receiving workflows:

WorkflowMenu LocationWhen to Use
Inbound Check-InInventory > Inbound Check-InReceiving Metrc transfers
Supplier InvoiceInventory > Supplier InvoiceReceiving with cost/invoice tracking

Inbound Check-In (Metrc Transfers)​

Navigate to Inventory > Inbound Check-In in the sidebar.

This is the primary workflow for receiving Metrc-tracked incoming transfers.

Step 1: Fetch Transfers from Metrc​

  1. Click Fetch from Metrc to pull the latest incoming transfers from the Metrc API.
  2. Transfers appear in the Available Transfers tab.

Step 2: Receive in Metrc First​

Each transfer shows one of two statuses:

StatusMeaning
Pending Receive in MetrcYou must log into Metrc directly and receive this transfer there first
Check In (enabled button)The transfer has been received in Metrc and is ready to check into GreenPOS
Metrc API Limitation

Due to Metrc API limitations, you must first receive transfers in Metrc before they can be checked into GreenPOS. There is no option to reject or decline transfers from within GreenPOS — that must be done directly in Metrc.

Step 3: Check In Packages​

  1. Click Check In on a transfer that's ready.
  2. A dialog shows all packages in the transfer.
  3. For each package, match it to a product in your POS:
    • GreenPOS suggests matches based on product name and previous history.
    • You can also select a product manually or create a new one.
  4. Verify quantities and details.
  5. Click Check In X Packages to complete.

Step 4: Review​

Completed transfers move to the Completed Transfers tab, where you can click View to see the transfer details and packages.

Common Issues​

Transfer not showing:

  • Click Fetch from Metrc to refresh.
  • Verify with the sender that the transfer was shipped in Metrc.
  • Check that your Metrc API key is configured correctly in Settings > Metrc tab.

"Pending Receive in Metrc" won't change:

  • Log into Metrc directly and receive the transfer there.
  • After receiving in Metrc, click Fetch from Metrc again in GreenPOS.

Supplier Invoice Check-In​

Navigate to Inventory > Supplier Invoice in the sidebar.

Use this workflow when you want to track costs, invoices, and supplier payment details alongside receiving.

  1. Click New Invoice.
  2. Select the supplier.
  3. Enter invoice details:
    • Invoice number
    • Invoice date
    • Total amount
  4. Add line items with product, quantity, unit cost, and retail price.
  5. Review totals and margins.
  6. Click Complete Check-In.

This updates your inventory and records the cost data for profit analysis reports.

Lab Results​

Packages received through Metrc may include lab test data:

  • THC, THCA, CBD, CBDA, CBN, and Terpene percentages
  • Date Tested
  • View lab results from the Packages page by clicking a package and selecting View Lab Tests

Tips​

  1. Receive promptly — Check in transfers as soon as they arrive to keep inventory accurate.
  2. Verify physical inventory — Always compare the physical packages against what's shown on screen before checking in.
  3. Check product matching — Review the suggested product matches carefully. Incorrect matches will put inventory under the wrong product.

Next Steps​